Step | Action | Documentation | Signatures? | Timing | Originals? | Notarization/ Certification? |
Waiver of Step? |
Miscellaneous |
---|---|---|---|---|---|---|---|---|
1 |
Convening of GM. |
Convening notice. |
Yes, to be signed by EB members in required number (i.e. joint or individual signature). |
At least 2 weeks prior the GM. |
Yes. |
No. |
Yes, if all Shareholders are present at the GM and do not object. |
Convening notice to be sent by registered letter or courier to all Shareholders. The notice may be sent via electronic mail to all Shareholders who granted their written consent. |
2 |
GM. |
Minutes of the GM and attendance list. |
Yes, to be signed by the Chairman and recording clerk of the GM. Attendance list to be signed by all present Shareholders and the Chairman. |
At the date as stipulated in the convening notice, unless waived, cf. Step 1). |
Yes. |
No. |
Yes, if all Shareholders agree to pass a written Circular Resolution. |
|
3 |
Filing of application with the National Court Register. |
(i) Application in written form (special forms to be completed); (ii) Minutes of the GM or written Circular Resolution; (iii) List of entities entitled to appoint the EB members (if such a list has not yet been submitted to the registry court). |
Yes, application form to be signed by the EB members in required number (i.e. joint or individual signature). |
Filing within 7 calendar days of the GM, |
Yes. |
No. |
No. |
Documents in foreign language need to be accompanied by a certified translation into Polish. |
1
Step 1
|
2
Step 2
|
3
Step 3
|
|||
0-21 days *However, less than 14 days is possible if Step 1 is waived. |
Step | Action | Documentation | Signatures? | Timing | Originals? | Notarization/ Certification? |
Waiver of Step? |
Miscellaneous |
---|---|---|---|---|---|---|---|---|
1 |
Convening of GM. |
Convening notice. |
Yes, to be signed by EB members in required number (i.e. joint or individual signature). |
At least 2 weeks prior to the GM. |
Yes. |
No. |
Yes, if all Shareholders are present at the GM and do not object. |
Convening notice to be sent by registered letter or courier to all Shareholders. The notice may be sent via electronic mail to all Shareholders who granted their written consent. |
2 |
GM. |
Minutes of the GM and attendance list. |
Yes, to be signed by the Chairman and recording clerk of the GM. Attendance list to be signed by all present Shareholders and the Chairman. |
At the date as stipulated in the convening notice, unless waived, cf. Step 1). |
Yes. |
No. |
Yes, if all Shareholders agree to pass a written Circular Resolution. |
|
3 |
Filing of application with the National Court Register. |
(i) Application in written form (special forms to be completed); (ii) Minutes of the GM or written Circular Resolution; (iii) List of entities entitled to appoint the EB members (if such a list has not yet been submitted to the registry court). |
Yes, application form to be signed by the EB members in required number (i.e. joint or individual signature). |
Filing within 7 calendar days of the GM. |
Yes. |
No. |
No. |
Documents in foreign language need to be accompanied by a certified translation into Polish. |
1
Step 1
|
2
Step 2
|
3
Step 3
|
|||
0-21 days *However, less than 14 days is possible if Step 1 is waived. |
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