Step | Action | Documentation | Signatures? | Timing | Originals? | Notarization/ Certification? |
Waiver of Step? |
Miscellaneous |
---|---|---|---|---|---|---|---|---|
1 |
Convening of GM. |
Convening notice. |
Yes, to be signed either by a presiding member of the EB, e.g. the Sole Director or the Chairman of the collegial EB. |
No later than 30 calendar days prior to the annual GM and 45 calendar days for an extraordinary GM. |
Yes, original is to be delivered to the Shareholders via registered mail or by other means as set forth in the AoA. |
No. |
Yes, if all Shareholders are physically present at the GM. |
A decision on convening of a GM must be taken by a convening body (either the EB or the SB) within 3 calendar days of receiving a request for convening a GM. |
2 |
GM. |
Minutes of the GM. |
Yes, to be signed by the Chairman and the Secretary of the GM. |
At the date set out in the convening notice (unless waived, cf. Step 1) or the AoA (for an annual GM). |
Yes, original to be filed in the Minute Book, which is kept by the EB. |
No. |
No, the GM is restricted by law to hold meetings in absentia, unless otherwise stated in the AoA. |
No filings are required. |
1
Step 1
|
2
Step 2
|
||
0-30 (or 45) days** *However, less than 30 (or 45) days is possible if Step 1 is waived. **The need for a physical meeting may take additional time. |
Step | Action | Documentation | Signatures? | Timing | Originals? | Notarization/ Certification? |
Waiver of Step? |
Miscellaneous |
---|---|---|---|---|---|---|---|---|
1 |
Convening of GM. |
Convening notice. |
Yes, to be signed either by a presiding member of the EB, e.g. the Sole Director or the Chairman of the collegial EB. |
No later than 30 calendar days prior to the annual GM and 45 calendar days for an extraordinary GM. |
Yes, original is to be delivered to the Shareholders via registered mail or by other means as set forth in the AoA. |
No. |
Yes, if all Shareholders are physically present at the GM. |
A decision on convening of a GM must be taken by a convening body (either the EB or the SB) within 3 calendar days of receiving a request for convening a GM. |
2 |
GM. |
Minutes of the GM. |
Yes, to be signed by the Chairman and the Secretary of the GM. |
At the date set out in the convening notice (unless waived, cf. Step 1) or the AoA (for an annual GM). |
Yes, original to be filed in the Minute Book, which is kept by the EB. |
No. |
No, the GM is restricted by law to hold meetings in absentia, unless otherwise stated in the AoA. |
No filings are required. |
1
Step 1
|
2
Step 2
|
||
0-30 (or 45) days** *However, less than 30 (or 45) days is possible if Step 1 is waived. **The need for a physical meeting may take additional time. |
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